SWYAA Ecuador Annual Activities Report 2013

The following Portable Document Format file contains a detailed report of the SWY Alumni Association Ecuador activities that took place throughout the year 2013.


(Please find the attached document at the bottom of this post and use it at your convenience.)


El documento PDF presente en el link a continuación contiene un reporte detallado de las actividades de la SWY Alumni Association de Ecuador, que tuvieron lugar durante el año 2013.


(El documento se puede visualizar y descargar para los fines pertinentes en el siguiente link.)


Link: AnnualCountryReport_Ecuador2013 (Adobe PDF File)

SWYAA Ecuador guidelines

The current approved laws and guidelines by which the SWY AA Ecuador is handled in the present are the following:




Section 1:  The name of the organization shall be Ecuador SWY Alumni Association.

Section 2: The Ecuador-SWY Alumni Association is organized to foster cultural sensitivity, understanding and friendship through the youth of the world, to provide the means of communication for former and present participants of the Ship for World Youth Programs (herein “SWY”), to provide the means of communication between the Alumni Association members and the Cabinet Office of the Japanese government and the International Youth Exchange Organization of Japan (IYEO), to organize post-program activities locally and internationally. The alumni association is also responsible for accepting invitations, advertising the invitations, and selecting Ecuadorian alumni to represent us at conferences and sponsored events by the Cabinet office and the IYEO.  For example: the Tokyo Conference, Ex – PY’s Advisor program and others.


There shall be two types of membership: Voting and Non-voting membership.

Voting Membership consists of Ecuadorian ex-participating youths of the SWY Program.  Voting members have the right to serve as board officers in the Ecuador-SWY Alumni Association, and to participate as representatives of Ecuador in future SWY Programs, reunions, conferences, and/or related SWY international activities.  In addition, they will have the right to belong to the official Ecuador-SWY Alumni Association’s e-mailing and Internet group.

Non-voting membership consists of non-Ecuadorian ex-participating youths of the SWY Program who reside in the Ecuador and want to become involved in the local activities of the Ecuador-SWY Alumni Association.   Non-voting members have the right to belong to the official Ecuador-SWY Alumni Association’s e-mailing and Internet group, and to participate in local activities organized by the Ecuador-SWY Alumni Association. Non-voting members cannot serve as board officers of the Ecuador-SWY Alumni Association nor represent Ecuador in international and/or national SWY related programs, reunions, conferences, or other activities.


Section 1: Board Role, Size, Compensation. The Board is responsible for overall policy, direction, and for day-to-day operations to the President and committees.  The Board shall have three (3) members. The board receives no compensation. The initial Board Membership will be comprised of the current members of the Executive Committee.  Once these by-laws are approved, a new Board will be selected in compliance with the election rules established by the by-laws.

Section 2: Meetings. The Board shall meet at least once a year, at an agreed upon time, place, and manner.

Section 3: Board Elections. Election of new directors or election of current directors to a second term will occur as the first item of business at the annual meeting of the organization. Directors will be elected by a majority vote of the current voting membership.  For the first board election, the election shall be conducted, and the votes will be collected and counted by a volunteer voting member of the organization or the organization’s legal counsel who will ensure confidentiality and an accurate account of the votes cast.  Once the initial Board has been established, the outgoing Board Secretary shall conduct the election and votes shall be submitted to the Board Secretary who will provide an accurate account of the votes cast and results of the election.  A copy of the votes and voting results shall be provided to the organization’s legal counsel.  If the Secretary is unable or unwilling to conduct the election, the organization’s legal counsel shall conduct the election.  At no time shall the person keeping track of the votes and counting the votes be running for a position in the Board at the same time.

Section 4:  Terms. All Board members shall serve two-year terms, but are eligible for re-election to either the same or a different position. There are no limits on the number of terms that a board member may serve.

Section 5: Quorum. A quorum must be attended by at least 2 out of 3 people of the Board before business can be transacted or motions made or passed.

Section 6: Notice. An official Board meeting requires that each Board member have written notice two weeks in advance.  An e-mail message shall be considered sufficient to satisfy the written notice requirement.

Section 7: Officers and Duties. There shall be three (3) officers of the Board consisting of a President, Vice President, and Secretary. Their duties are as follows:

The President, aka Key Person, shall convene regularly scheduled Board meetings, shall preside or arrange for other members of the executive committee to preside at each meeting in the following order: Vice-President, Secretary, and serve as one of the two official E-mail Receivers registered with the SWYAA-council mailing list.

The Vice-President, aka Assistant Key Person, will chair committees on special projects as designated by the board, and voting membership.  The Assistant Key Person will work with the Alumni on linking the Ecuador Homestay program to the IYEO, Website maintenance and updates.


The Secretary, aka Communications Director, shall be responsible for keeping records of Board actions, including overseeing the taking of minutes at all board meetings, sending out meeting announcements, distributing copies of minutes and the agenda to each Board member, and assuring that corporate records are maintenance. And serve as one of the two official E-mail Receivers registered with the SWYAA-council mailing list.

Section 8:  The Ecuador-SWY Alumni Association Board of Directors shall with a majority vote of the Board designate the person to fulfill the position of Ecuador-SWY Legal Counsel.  The Legal Counsel will serve at the pleasure of the Board of Directors for as long as the majority of the Board decides to retain his/her services.  At this point, Diogenes Diaz SWY11 shall fill the position of Legal Counsel and his email is diaz_diogenes@yahoo.com.

Section 9: Vacancies. When a vacancy on the Board exists, nominations for new members may be received from present voting members by the Secretary two weeks in advance of a Board meeting. These nominations shall be send out to all voting members with the regular Board meeting announcement, to be voted upon within the following two weeks by all voting members via e-mail messages that shall be sent to the Secretary, or in cases where it would be a conflict of interest for the Secretary to conduct the count, the messages shall be sent to the Legal Counsel.  A copy of the votes and voting results shall be provided to the organization’s legal counsel.  If the Secretary is unable or unwilling to conduct the election, the organization’s legal counsel shall conduct the election.  At the next Board meeting, the Secretary, or designated Board member, shall provide the result of the votes submitted. These vacancies will be filled at the end of the particular Board member’s term, or when a Board member resigns.

Section 10: Resignation, Termination and Absences. Resignation from the Board must be in writing and shall be e-mailed to all the members of the Board. A Board member shall be dropped for excess absences from the Board if s/he has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a two-thirds vote of the remaining directors.

Section 11: Special Meetings. Special meetings of the Board shall be called upon the request of the President or two-third of the Board. The Secretary shall send out notices of special meetings to each Board member two weeks in advance.


Section 1: The Board may create committees as needed, such as fundraising, selection and others. The President shall appoint all committee chairs with a majority approval of the Board


Section 1: These Bylaws may be amended when necessary by a two-thirds majority of the voting members. Proposed amendments must be submitted to the Secretary to be sent out with regular Board announcements.

Sara Jijon SWY1 and Diogenes Diaz SWY11 at the 1st National Assembly of the Ecuador SWY Alumni Association presented these Bylaws for approval on August 2nd of 2008 that were approved by unanimously vote of the Assembly members.


* The preceding text is also contained and explained en the following document (click on the link to download and read)

Download SWYAA Ecuador laws (.PDF file format)

Semana Cultural de Japón 2013


Desde el 25 hasta el 28 de febrero de 2013 la Embajada de Japón, Universidad Espíritu Santo (UEES), MAAC Cine (Centro cultural Simón Bolívar), con la colaboración de la Japan Foundation llevarán a cabo la SEMANA CULTURAL DE JAPÓN 2013, en la ciudad de Guayaquil.

Todos los eventos son de entrada libre.

A continuación se puede descargar el cronograma de actividades para el evento (Formato PDF):

Semana Cultural Japonesa programa 2013

SWYAA Ecuador Activities Report

The SWYAA Ecuador Post-program activities report submitted to Japan’s IYEO describes in detail the events and activities in which SWYAA Ec took part in the year 2010-2011.

To download and see the report click on the link below:


El reporte de actividades posteriores al programa SWY enviado por la SWYAA Ecuador a la IYEO de Japón detalla los eventos y actividades en los cuales SWYAA Ec participó en período 2010-2011.

Para descargar y ver el reporte haga clic en el lin a continuación:


SWYAAECU report 2010-2011

Japan Workshop News Coverage

Japan Workshop was an event held by SWYAA Ecuador Ex-PY’s with the aid of Japanese volunteer Kazuto Matsuda (Ex-JPY, SWY22) in Guayaquil city, Ecuador.

Click on the link at the bottom of the post to watch the video (The keynote’s audio is in Spanish).


Japan Work shop fue un evento llevado a cabo por Ex-PY’s miembros de la SWYAA Ecuador, con la ayuda del Ex-JPY de SWY22 Kazuto Matsuda, voluntario de Japón, en la ciudad de Guayaquil, Ecuador.

Click en el link a continuación para ver el video.

Japan Workshop keynote


SWYAA Ecuador

Bonsai Workshop. Taller acerca del arte de los Bonsai

A workshop about the fascinating Japanese art form Bonsai (miniature trees)

will take place in Guayaquil city this March’s 3rd and 4th.

Registration is open until February 24th.

For further information please refer to the poster after the spanish text.


Un taller acerac del fascinante arte japonés del Bonsai (árboles en miniatura)

tendrá lugar en el Centro de Disciplinas orientales, en la ciudad de Guayaquil,

los días 3 y 4 de marzo del presente año.

Las inscripciones están abiertas hasta el día 24 de febrero.

Para mayor información referirse al afiche a continuación.

















SWYAA Ecuador


Taller de Cultura Japonesa: Historia, Shodō y Origami

Japanese culture workshop: History, Shodo and Origami. This activity will take place in Guayaquil city, with the participation of  SWY22 Ex-PY Kazuto Matsuda and Ecuadorian SWYAA’s help.



Taller de Cultura Japonesa: Historia, Shodō y Origami. Actividad a realizarse en la ciudad de Guayaquil, con la participación del Ex-PY SWY22 Kazuto Matsuda y el apoyo de la SWYAA Ecuador, así como el apoyo del Centro de Disciplinas Orientales, en Guayaquil.


Facebook: https://www.facebook.com/events/354476814566228/


Fecha: 11-Ene-2011

Lugar: Centro de Disciplinas Orientales. , Cdla. Albatros, calle Pelícano Oeste #100 y Av. Carlos Luis Plaza Dañín. Guayaquil. Ecuador
1.- Presentación sobre Japón y las actividades que se han llevado a cabo para ayudar a los damnificados del terremoto.
2.- Práctica del arte Japonés de doblado de papel “Origami”.
3.- Práctica de la caligrafía Japonesa “Shuji” aprendiendo a escribir su nombre.


1er grupo: 17:00 – 18:00
2do grupo: 18:00 – 19:00

Costo: $10 (incluye materiales)

Dictado por: Kazuto Matsuda (Voluntario Japonés)

Informes e inscripciones: 046038807 – 099431636



SWYAA Ecuador



SWYAA Ecuador’s site has been inactive the last months due to maintenance and several technical issues. With those problems  already solved, we’re back online. We apologize for the inconvenience.

Due to maintenance all the previous posts have been deleted. We will try to recover them in the near future.




Built with Divine